Overview
The Implementation phase of the Project Management Process puts the project into action. The Implementation phase consist of four sub phases: Execution, Monitoring & Control, and Move to Production.
Monitoring and Controlling progress of a project’s implementation plays a very important role in the successful implementation of a project.
Tracking of Action Items The Project Office at ASU uses Action Items (a list of tasks) to track outstanding items needing to be completed. The Action Items list is initially created from the Work Breakdown Structure (WBS). Weekly team meetings are held to review/update listed action items as well as to add additional items as the need arises. This is done to ensure that activities in the critical path are completed on time so that the timeline of the project does not slip. These meetings also serve the purpose of protecting the project from unintentional scope creep. (link to Action Items Spreadsheet)
Tracking of Issues Throughout the project implementation, there will be times when action items turn into irresolvable issues at the project team level. These action items are then escalated into issues to be engaged and resolved by the Project Sponsor and other stakeholders of the specific process in question. (link to Issues Spreadsheet)
Status Reports The Project Office distributes electronic status reports of all technology-related projects on a bi-weekly basis. These reports are sent to all Project Sponsors, Team Members, and the Technology Steering Committee; primarily to show the health of each of the projects currently being implemented. (Link to Status Reports)
Any change within a project that affects the Scope, Timeline, or Budget of the project is subject to the change request process. The Project Manager submits the change request to the Project Sponsor on behalf of the Project Team. Once the change has been approved, it can be added to the scope of the project. (Link to Change Control Document)
As a project moves to completion and the new service or process has been moved into a production environment, there are safeguards that need to be in place to ensure uninterrupted service to the end-users.
Before the project can move into the Close Out phase of the Project Lifecycle, it must pass through the DIR Project Delivery Framework Implementation Review Gate. The Review Gate is a serious of questions that need to be addressed. Routing and signatures of the Review Gate Document may be required depending upon the Classification Level of the project (see below).
Level 1 Review Gate Document needs to be completed and submitted to the CIO of the implementing institution for approval
Level 2 Review Gate Document needs to be completed and submitted to the Project office of the implementing institution for approval
Level 3 Review Gate Document needs to be completed by the project PM and saved within the project file of the implementing institution.
The project is ready to move into the Close Out Phase of the Project Lifecycle.
Level 1 Project
Level 2 Project
Level 3 Project
FAQs
How do you successfully implement a project? ›
...
Here is a list of steps for implementing a project effectively:
- Assess the project plan. ...
- Execute the plan. ...
- Make changes as needed. ...
- Analyze project data. ...
- Gather feedback. ...
- Provide final reports.
- Objectives. You'll outline your project objectives in step one of the implementation process. ...
- Scope statement. You'll set the scope of your project in step two when conducting research. ...
- Outline of deliverables. ...
- Task due dates. ...
- Risk assessment. ...
- Team member roles and responsibilities.
Project implementation is the final stage of a project lifecycle (after initiation and planning), where you put everything you've planned and built into action. You have plans, ideas, and strategies in place, and now you're simply executing them.
What makes a good project implementation? ›Successful projects are those that 1) meet business requirements, 2) are delivered and maintained on schedule, 3) are delivered and maintained within budget, and 4) deliver the expected business value and return on investment.
What is the key to successful implementation? ›Successful strategy implementation in any environment requires that you are aware of the strategy—as well as the mission and vision—and that you gear your work around achieving at least some aspect of its objectives. You must think strategically—as well as tactically.
What are the five steps of implementation? ›The stages described in the guide include: 1) exploration, 2) installation, 3) initial implementation, 4) full implementation, and 5) expansion and scale-up.
What can you say about implementation? ›Implementation is the carrying out of planned, intentional activities that aim to turn evidence and ideas into policies and practices that work for people in the real world. It is about putting a plan into action; the 'how' as well as the 'what'.
What are examples of implementation strategies? ›Implementation strategies can be defined as methods to enhance the adoption, implementation and sustainability of a policy or intervention. For example, they can include methods for training implementers, intervention-specific toolkits, checklists and algorithms as well as formal practice protocols and guidelines.
What is implementation and example? ›Use this word to describe the process of turning formal plans — often very detailed conceptual plans that will affect many — into reality. For example, the implementation of new parking fees means everyone has to put more money in the parking meters.
What are the 4 major implementation phases? ›Conducting stage-appropriate implementation activities is necessary for successfully utilizing new practices and for organizations and systems to change to support new ways of work. There are four functional Implementation Stages: Exploration, Installation, Initial Implementation, Full Implementation.
What are the four process of project implementation? ›
The Implementation phase of the Project Management Process puts the project into action. The Implementation phase consist of four sub phases: Execution, Monitoring & Control, and Move to Production.
What are the 4 major components of an implementation plan? ›There are key elements of any implementation that primarily include planning: planning the work, planning the tasks and subtasks, planning the time, and planning the people and resources.
What are the three C's to successful implementation? ›No matter how excellent your plan success, it could lead to disaster if executed incoorectly. Sucess begins by focusing on the three Cs of implementing strategy: clarity, communication, and cascade. Each of these three Cs rolls into the next.
How can you improve implementation? ›- Align your actions with your goals: ...
- Prioritize these actions in based on importance and time sensitivity. ...
- Be specific rather than general. ...
- Set deadlines & Assign Owners. ...
- Ask for volunteers or delegate each task to someone. ...
- Develop an action plan for implementation.
The most crucial factors when it comes to implementation success or failure, according to survey respondents, are organization-wide ownership of and commitment to change, prioritization, and sufficient resources and capabilities (Exhibit 2).
What are key factors in the implementation process? ›- Clearly define the scope. ...
- Involve all stakeholders from the beginning. ...
- Risk reduction through a phased approach. ...
- Realistic planning. ...
- A trusting and positive atmosphere. ...
- Standard solution vs. ...
- Plan responsibilities after go-live.
The Stages of Implementation are Exploration, Installation, Initial Implementation, and Full Implementation. The availability of a skilled Implementation Team facilitates the expeditious movement from Exploration to Full Implementation.
What are the three implementation methods? ›The three common implementation classifications are technical, management, and operational.
What is the process of implementation? ›Implementation is the execution or practice of a plan, a method or any design, idea, model, specification, standard or policy for doing something. As such, implementation is the action that must follow any preliminary thinking for something to actually happen.
What is an example sentence for implementation? ›They worked toward quick and uniform program implementation and national program standards.
Why is effective implementation important? ›
Research shows that the quality of implementation plays a significant part in bringing about outcomes[2]. If a program is implemented poorly or even moderately well, its goals are unlikely to be achieved, or the results will be less significant. With high quality implementation, success is more likely.
Why is project implementation important? ›Implementing projects is important for project managers and the strategic planning process because it can reveal new issues and challenges that planners may not have anticipated, ultimately resulting in more refined strategies, products and processes.
What are implementation outcomes? ›In implementation research studies, implementation outcomes describe the intentional actions to deliver a policy or an intervention(18, 78); they are distinct from, but related to, health outcomes.
What is Step 6 in the implementation cycle? ›The implementation plan details the who, what, when and how much of your communication strategy. The plan covers partner roles and responsibilities, activities, timeline, budget and management considerations.
What are the five 5 factors that support strategy implementation? ›Often overlooked are the five key components necessary to support implementation: people, resources, structure, systems, and culture. All components must be in place in order to move from creating the plan to activating the plan.
What are the 4 steps to program implementation? ›There are four functional Implementation Stages: Exploration, Installation, Initial Implementation, Full Implementation.
What are the three methods of implementation? ›There are three main methods used: phased implementation, direct changeover and parallel running. Phased implementation: A staged method whereby one part of the overall system that needs changing is changed. If any problems arise, they are limited in scope and therefore non-critical.
What are the three phases in project implementation? ›The phases of a project are initiation, planning, execution, and closeout.
What are implementation methods? ›The Implementation Methodology is broken into five stages: Prepare, Plan, Design, Validate, and Deploy. Each stage includes a series of segments that are filled with a set of inputs, tools, techniques, and deliverables all building upon one another to move to the next stage.
What are the key elements of the implementation phase? ›While the project plan for the implementation phase will have the same components as that for the process review, there are four elements that I want to address explicitly: project leadership, communication, education, and running a pilot.
What are the objectives of project implementation? ›
To deliver the results, achieve the purpose(s) and contribute effectively to the overall objective of the project; To manage the available resources efficiently; and. To monitor and report on progress.